Work in Abu Dhabi

Due to anticipated growth throughout, Wood is currently inviting expressions of interest for a Lead Document Controller with experience in refining and offshore industry to be based in UAE

Please note that at this stage, applications for this role are invited as an Expression of Interest (EOI) only whilst exact opportunities are being fully determined

Responsibilities

• Register and transmit internal, vendor, and client documentation for the project
• Check documentation to ensure that formats comply with company and client standards
• Archiving Project and Corporate Records, either hardcopy or electronically; and the identification, indexing, transfer, storage, protection, retrieval, retention, and disposition of the records
• Ensure all project documentation is imported into the document management system and filed accordingly
• Ensure all documentation is transmitted to the client as per client requirements and in an expedient manner
• Archiving and retrieval of historical documentation
• Assist and provide assistance to Wood personnel with respect to any document management system queries
• Quality check of all documentation prior to issuing / transmitting to the client
• Responsible for the handling of requests for new Document numbers / hard copy documentation
• Scanning, printing, and copying of project documentation
• Process and record accurately all technical documentation in accordance with agreed procedures
• Ensure that hard copy and electronic record files as required are maintained in good order to comply with QA requirements
• Run document control reports (if available and required) from the applied company or project document control system
• Ensure document management procedures satisfy project, client, and regulatory requirements
• Independently handle all aspects of Project documentation utilizing various document control practices and Electronic Document Management Systems (EDMS)
• Monitor progress of in-house and Client reviews of technical data
• Contribute to compilation of final project dossiers, as built portfolios and archiving
• Establish a systematic and comprehensive Project Filing System
• Produce exception reports, comment overdue reports, and any other reports for Project Management review
• Maintenance of the project’s document storage structure

• Minimum of 15 years of experience in the oil and gas industry 
• Minimum of 5 years of proven capability in an engineering design company
• Knowledge of MS Office
• ADNOC Projects experience (Offshore / Onshore)
• Knowledge of SharePoint / Documentum / ProjectWise or similar electronic document management system
• Knowledge of Adobe
• Communication skills – both written and verbal
• Skills in word processing, spreadsheets, database applications, and electronic data management systems