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Urgent Job Vacancies in Abu Dhabi

Document Controller

Full Job Description

Job description

Responsibilities:

  • Register all incoming and outgoing correspondences, MoMs, Drawings & technical submittals.
  • Maintain all incoming and outgoing mail, stamping and recording of mail before circulating for distribution to the Project Manager / Senior Managers, as set out in Project Communication and Document Control and Site Supervision Quality Procedures
  • Responsible for Control/Tracking/Issue of complete project documentation such as incoming and outgoing correspondence, site instructions, change orders, NFC, RFI, CVI, RFM, Letters, staff daily reports, Submittals, and other forms of pertinent documents from the client and subcontractors (including James Cubitt internal documents).
  • Responsible for receiving, logging, and distributing all technical documents and assisting in the coordination and monitoring of administrative activities to facilitate and expedite the workflow.
  • Set up/assist document control filing system.
  • Maintain all tracking records and ensure that they are initialed when a file is taken from the filing room
  • Follow up with each individual for the return of files
  • Maintain all Tender Documents and ensured originals are not taken from the filing room
  • Collect faxes regularly, recording and sending for distribution to the individuals concerned, photocopying fax if it is marked for someone’s urgent attention and sending them accordingly with a copy to the Project Manager/line manager
  • Implement and maintain a coordinated and consistent filing system; ensure that all filing is up-to-date and in accordance with QSE procedures
  • Coordination between other Consultants & Contractors for facilitating document workflow and ensuring document status is closed.
  • Update drawings in accordance with Drawing Register.
  • Follow-up with team members and others for “open” status items to be closed down.
  • Maintain Project Documentation as per ISO standards.
  • Electronic-transmission of documents
  • Data input to database related to document receiving & tracking document.
  • Assist Site office administration
  • Coordination with the respective Project Managers, Secretaries, and other staff to ensure the correctness of the records.
  • Archive contract/project documents
  • Maintain the Archive section up to date.
  • Successful closeout and handover of documentation as required by the line manager
  • Regular periodic backup (electronic copy) of project documents

Requirements:

Technical Competencies:

  • Degree qualified: Bachelor’s Degree or equivalent in a related field;
  • Minimum of 7 years of Document Control/Management experience on major building projects (e.g. mixed-use/high rise/hotels/mega development projects);
  • Exceptional level of computer literacy in Windows – Word, Outlook, Excel
  • Knowledge of document management is essential
  • In-depth knowledge of document control systems and procedures.
  • Effective in building good working relationships within the project team, and with project stakeholders
  • Experience in using EDMS (Electronic Document Management Systems) such as ProjectWise – preference

Competencies:

  • Ability to relate and interact successfully with a multicultural workforce at all levels
  • Must have excellent communication skills in written and spoken English

Able to use initiative and adopt a proactive approach.

Salary:

  • Salary AED 5,000 (all inclusive) per month.
  • Annual leave according to the UAE Labour Law is 30 days with paid medical insurance (for employees) Provided as per Company policy.
  • No annual travel tickets.
  • No family visa and medical insurance

Job Types: Full-time, Permanent

Salary: AED 5000 per month

Education:

  • Bachelor’s (Preferred)

Experience:

  • Document Control/Management: 7 years (Required)
  • Engineering Consultancy in UAE: 2 years (Required)
  • EDMS (Electronic Document Management Systems): 5 years (Preferred)
  • maintaining Project Documentation as per ISO standards: 2 years (Preferred)

Job Types: Full-time, Permanent

Pay: AED4,000.00 – AED5,000.00 per month

Education:

  • Bachelor’s (Preferred)

Experience:

  • Document Controller: 5 years (Required)
  • Engineering Consultancy in UAE: 2 years (Required)

Apply Now

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