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Operate the reception/switchboard, answer calls and take and distribute appropriate messages.
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Welcome and process all visitors to the premises.
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Sort and distribute incoming daily post and courier deliveries. Also, arrange courier collection for special packages.
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Courier Management.
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Distribute incoming faxes.
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Assist with the ordering and distribution of stationery.
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General office administration, filing, and correspondence, as required.
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Comply with Health & Safety guidelines and policies and procedures.
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Assist with pantry and meeting room maintenance/assistance.
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Anticipate and respond to all maintenance queries and repairs, and call and place complaints with vendors.
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Manage all security/Access systems and access cards.
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Ensure that facilities policies and procedures are followed.
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Distributes supplies and stock, e.g. tea and coffee, paper, and cups.
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Act as the first point of contact for facilities inquiries, ensuring escalation to appropriate levels.
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Set up meeting rooms and training events.
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Daily check of all photocopying/printing areas/washroom & pantry.
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Supervising housekeeping & cleanliness of the office.
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Back up for Office Manager.
