Thursday, January 26, 2023

Bayt Dubai Jobs

Job Details

Hiring Organization Bayt
Post Name Receptionist
Qualification Any Graduate
Industry Private
Employment Type Full Time
Work Hours 8 Hours
Salary AED 1000 To AED 1500 Per Month
Location Dubai, United Arab Emirates 00000

Job Description

  • Attend to the reception, making sure that all guests and visitors are attended to
  • Usher clients to the meeting rooms, advising responsible personnel about the client’s arrival
  • Taking beverage requests from clients (serving drinks as necessary)
  • Maintaining the reception area and meeting rooms organized at all times
  • Deal with all inquiries in a professional and courteous manner, in person, on the telephone, or via e-mail
  • Answering phones and operating the switchboard, taking/relaying messages to the staff.
  • Arranging for courier pick up
  • Distribution of courier delivery
  • Distribution and sorting out of mails
  • Giving instructions to company drivers
  • Maintaining records like visitor logs, meeting room reservations, and phone directories
  • Assist staff in requests like stationery and stamp requests
  • Inventory stationery and pantry items, replenish stock as needed
  • Assisting Admin / Accounts in reviewing invoices from couriers and service providers
  • Coordinate with building maintenance/ IT for any AC, facilities, equipment, or service issues
  • Carry out instructions given by the management team and head office
  • Coordinate office activities
  • Allocation of driver’s tasks and allocation of company cars depending on the nature of the task
  • Company Car Maintenance – Service requirements & Insurance renewal
  • Management of petty cash on a weekly basis
  • Assist in dairy management, driver booking, and other admin assistance for Managing Partner
  • Any other Adhoc jobs as assigned

Standard duties:

  • Screening calls and visitors
  • Monitoring and screening office maintenance and security
  • Courier collection, courier/mail distribution
  • Managing drivers, maintenance, and other support personnel making sure that tasks are completed
  • Provide administrative, secretarial/clerical, and basic bookkeeping assistance as needed

Skills

  • 2 years of experience in the hospitality industry or customer service or related field
  • Passionate about service and service excellence, with a ‘will do, can-do attitude
  • Experience working with people of different backgrounds and a high level of cultural competency
  • Excellent oral and written communication skills
  • Computer / Technology literate
  • Flexible and dynamic with an enthusiastic approach – with a positive and upbeat attitude;
  • Proactively builds networks with key clients as well as with people in the organization;
  • Highly organized, efficient and professional with a sense of urgency and good time management;
  • Takes initiative, is pro-active and flexible with great problem resolution skills – sound decision making and judgment;
  • Ability to work confidently, proactively, use initiative, be decisive and be able to consistently perform well when under pressure;
  • Ability to maintain confidentiality
  • The ability to juggle and track multiple tasks and responsibilities
  • Demonstrated commitment to the success of co-workers and to the organizational mission
  • The ability to juggle and track multiple tasks and responsibilities
  • Demonstrated commitment to the success of co-workers and to the organizational mission. 

Apply Now

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